How to resign professionally and move forward with confidence

5 min read | Hays Experts | Report | Job searching | Resigning

Man looking upset and looking at laptop

Thinking about leaving your job? Whether you're pursuing a new opportunity or seeking better work-life balance, resigning is a major career moment. Done well, it can strengthen your reputation and set the tone for your next chapter.

Below we outline how to resign professionally, handle counter offers, and prepare for a smooth transition. For broader advice on starting fresh, download our full New Job Guide and move forward with confidence today.
 

How do I know it’s the right time to resign?

Before handing in your notice, ask yourself:

  • Have I explored all internal opportunities for growth?
  • Would I stay if offered a promotion or pay rise?
  • Are my reasons for leaving likely to change?
  • Have I secured a new role that aligns with my goals?


What’s the best way to inform my employer?

Write a clear, professional resignation letter
Include your notice period and intended last working day
Avoid emotional language or unnecessary detail
Request an exit interview if needed

 

How should I handle the conversation with my manager?

  • Book a private meeting to share your decision
  • Be honest but diplomatic about your reasons
  • Offer to support the handover process
  • Keep the tone respectful and constructive

 

What if I receive a counter offer?

Counter offers can be flattering - but they often miss the point. Consider:

  • Why are they offering more now?
  • Will your original concerns be addressed?
  • How will your loyalty be perceived going forward?

If you’ve already accepted a new role, it’s usually best to move forward. Thank your employer and reaffirm your decision.

 

What are the key dos and don’ts when resigning?

Do:

  • Keep your resignation confidential until your manager is informed
  • Be prepared for mixed reactions
  • Agree a clear leaving date
  • Stay professional throughout your notice period


Don’t:

  • Vent frustrations in your resignation letter
  • Burn bridges with colleagues or managers
  • Delay your decision once it’s made


Ready for your next step?

Leaving a job is just the beginning. Our New Job Guide covers:

  • Starting strong in a new role
  • Settling into a new team
  • Building relationships and confidence
  • Managing first-day nerves

If you need any guidance on this (or any aspect of your job search) then find your nearest office and get in touch with a recruitment consultant.
 

 

About this author

Hays Experts – Your Career Partner

Established in 1968, Hays brings almost six decades of experience in helping professionals discover what’s next in their careers. With a global network of over 10,000 recruitment experts – including 1,800 in the UK&I – we operate across 31 countries and 21 specialisms to offer personalised guidance, career advice, and access to opportunities that match your skills and ambitions. Whether you're exploring your next role or planning a long-term move, we’re committed to supporting your career journey.

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