The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Project Management Assistant in for a remote opportunity

Role Description
• Data entry specialists will support Gilead’s Meetings & Events teams with administrative support for accurate data capture and invoice upload into Gilead's instance of CVENT.

• For purposes of clarity, Company is not performing any event management Services under this Work Order.

• This is a shared Cvent data entry resource across all M&E teams (US Commercial Strategic Meetings & Engagements, enterprise Medical Affairs/Development, Kite, Global Commercial Congress COE and the Internal Meetings Program).

Skills & Requirements

Data & Compliance Management:
•
Accurately and efficiently manage and enter key final event financial information into Gilead's event management system (Cvent).
• Ensure data entry is complete and compliant with organizational and industry regulations.

• Maintain and update event records and any necessary documentation (hotel contracts, hotel invoices, vendor invoices).

• Stay up to date with all applicable regulations and guidelines related to pharmaceutical corporate events.

Quality Controls & Reporting:

• Ensure that all program data is managed in line with privacy regulations.

• Maintain accurate records of data entry, planner outreach (captured in Smartsheet) and event documentation.

• Execute QC checks and reviews on ongoing activity for completeness, accuracy, and compliance to process.

Project Management and Collaboration:
•
Collaborate with Gilead's M&E teams, including US Commerical Strategic Meetings & Engagements, Medical Affairs, Global Congress Center of Excellence, Kite Event Planning and M&E agency partners to ensure proactive outreach resulting in the successful close out of programs in a compliant manner.

• Oversee and support the maintenance of SOPs, processes, and templates for Cvent data entry as it relates to Gilead Meetings, Events and Congresses.

• Scope excludes HCP reporting and adherence to HCP compliance regulations.

• Ideally 2-3 years with strong understanding of using CVENT and budget modules as their primary role is data entry

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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