The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking an Investment Banking Marketing – Roadshow Specialist in New York City, NY.

Role Description

Marketing is one of the most powerful tools available to our firm to enhance our partnership with clients and build new business opportunities. Our conferences and events team provide unrivalled opportunities for relationship building and help differentiate through leadership within the investment banking industry.
Event Marketing (EM) supports the Investment Bank in the planning and execution of conferences, events and roadshows in collaboration with several key partners including Marketing Strategy, Marketing Production, Media Relations / Corporate Communications, Sponsorship and Corporate Access, as well as EM counterparts within Wealth Management.
The Roadshow Coordinator plays a critical role in supporting the seamless delivery of investor roadshows and events. This role focuses on execution, coordination and operational excellence – ensuring all logistics are managed efficiently and stakeholders are supported throughout the lifecycle of each program.

• Support the end-to-end coordination of roadshows, conferences, and events across multiple business areas within the Investment Bank
• Execute logistics including scheduling, travel coordination, venue coordination, and stakeholder communication
• Partner with internal teams (Corporate Access, bankers, assistants, and marketing partners) to ensure alignment on timelines and deliverables
• Manage calendars, meeting logistics, and attendee coordination for investor meetings and roadshows
• Assist with budget tracking, invoice processing, and reconciliation activities
• Coordinate vendor interactions, including confirmations, logistics, and on-site support as needed
• Support the preparation and distribution of event materials, communications, and itineraries
• Track program details and maintain accurate records across systems and reporting tools
• Provide on-site or virtual support during events to ensure smooth execution
• Escalate issues appropriately and proactively identify solutions to keep programs on track
• Collaborate with team members to continuously improve processes and execution efficiency

Skills & Requirements

• Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously
• Strong execution mindset with the ability to follow processes and deliver against timelines
• Clear and professional communication skills across a range of stakeholders
• Team-oriented with a collaborative and proactive approach
• Ability to prioritize effectively in a fast-paced environment
• Comfortable working with logistics, coordination, and administrative workflows
• Strong problem-solving skills with a focus on execution and follow-through
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint)
• Positive, can-do attitude with willingness to support broader team needs
• 8+ years of experience in event coordination, administrative support, or logistics (financial services experience a plus)
• Bachelor’s degree preferred
• Experience supporting complex scheduling, logistics, and stakeholder coordination

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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