The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Data Analyst – Digital Records Analyst in Richmond, VA

Role Description

The Digital Records Analyst supports the Circuit Court Services Team by overseeing and coordinating digital data and image conversions Electronic Recordation System (COVERS). This role is responsible for running queries, analyzing large datasets, validating image and index data, and ensuring the accuracy and integrity of converted land records for the circuit courts. The position combines technical expertise in data management with an understanding of clerk’s office operations, land recording, or title work. The Analyst works closely with clerks, vendors, and OES staff to modernize court records and support the continued implementation of COVERS

In addition to other occasional tasks, the candidate’s key responsibilities will be:
• Lead and support data and image conversion projects for COVERS, ensuring accuracy, integrity, and compliance with statutory and business requirements.
• Develop and execute queries and data analysis routines to identify and resolve data anomalies, imaging discrepancies, and indexing errors.
• Perform quality assurance checks of converted data and images, documenting test results and producing reports for stakeholders.
• Collaborate with circuit court clerks, vendors, and OES technical staff to coordinate conversion activities, troubleshoot issues, and ensure project success.
• Translate clerk’s office business practices into practical technical solutions within COVERS and related systems.
• Assist in the development and maintenance of system guides, procedural documentation, and conversion standards.
• Provide training, support, and guidance to clerks and court staff on digital records management and the use of COVERS.
• Participate in system testing, enhancement review, and user acceptance processes for ongoing improvements to COVERS and related records management tools.
• Support other Circuit Court Services Team initiatives related to records management, imaging, and data quality as assigned.

Skills & Requirements

• • Minimum qualifications are the essential, non-negotiable requirements a candidate must meet to be considered for the position.
• Bachelor’s degree in information systems, computer science, or a related field, or equivalent combination of education and experience.
• Experience with SQL queries, database management, and data analysis.
• Strong skills in data validation, quality assurance, and reporting.
• Ability to analyze, interpret, and reconcile large data sets and image files.
• Excellent written and verbal communication skills, with the ability to explain technical issues to non-technical audiences.
• Demonstrated ability to work independently and collaboratively with diverse stakeholders.
Preferred qualifications are desirable but non-mandatory job skills, experience, or education that make an applicant an ideal candidate, helping them stand out among other applicants who meet the minimum qualifications.
• Experience working in a circuit court clerk’s office, land recording, or title work environment.
• Familiarity with records management systems and digital imaging technologies.
• Experience with data conversion projects or migration of large-scale datasets.
• Proficiency in creating technical documentation, user guides, and training materials.
• Strong problem-solving skills and the ability to adapt technical solutions to business process needs.
• Bachelor's Degree - CS or Computer Information Systems preferred
• Writing and executing SQL Queries
• Data Analysis experience - identify and resolve issues
• Data validation, QA, and experience creating reports
• Experience with large data sets (Large: 10 million – 1 billion rows)
• Industry experience - circuit court clerk's office, land recording, or title work environment records management system and digital imaging technology experience
• Knowledge of Virginia court procedures and statutory requirements related to land records.
• Experience with data conversion projects or migration of large-scale datasets.
• Proficiency in creating technical documentation, user guides, and training materials

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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