The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking an Analyst, Supply Chain Management & Systems in Princeton, NJ/Hybrid.

Role Description

• Client is seeking a dynamic individual to join a motivated team of analysts supporting order and invoice resolution within Cell Therapy Global Materials Management. The Order & Invoice Analyst plays a critical role in ensuring the accurate, timely processing and payment of vendor invoices for orders placed. This position will be responsible for resolving discrepancies and collaborating with internal teams and vendors to maintain efficient order and invoice management. The Order & Invoice Analyst will work internally across multiple teams to coordinate efficient and appropriate flow of information and follow-up to ensure completion of invoice resolution.

Skills & Requirements

• Review and assess discrepancies between the purchase order, invoice and quantity received (3-way match errors). Identify the driver for the mismatch and communicate to appropriate teams for follow-up.
• Work cross-functionally to track and drive resolution of all invoice payment holds in a timely manner. This includes closure of incomplete receiving, corrections to purchase orders on quantity or price, cleanup of duplicate invoices or unit of measure discrepancies, and other miscellaneous invoice adjustments internally to ensure accurate billing. Address invoice corrections with the vendors.
• Follow up on missing invoices. Maintain clear communication between vendors and internal teams to facilitate smooth invoice submission processes.
• Confirm payment timing with relevant stakeholders and submit emergency payment requests when necessary to expedite critical payments.
• Escalate any credit holds, working diligently to resolve the situation and maintain good supplier relationships. Follow up with appropriate teams to ensure credit holds are resolved in a timely manner.
• Support management and creation of tax exemption forms, as appropriate.
• Coordinate with procurement to ensure payment terms are maintained appropriately with all vendors.
• Generate reports to track issues and performance of invoice and order resolution management, and proactively communicate roadblocks to leadership.
• Work cohesively with cross-functional teams in support of operational efficiency, flexibility, and assurance of supply. Collaborate on process improvements by maintaining open communication with all teams and fostering an environment of cooperation in which to achieve shared goals.
• Perform other tasks as assigned.

Qualifications & Experience
• Bachelor’s degree required.
• Minimum of 0-2 years of relevant experience with order or invoice management.
• Experience with invoice processing, order management and 3-way match review
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong communication skills including experience with handling vendor communications, resolving payment discrepancies, and maintaining professional relationship
• Proficiency in ERP systems (I.e., Oracle, SAP, QAD)

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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