The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking an Administrative Services Coordinator in San Diego, CA.

Job Responsibilities

• Process and deliver daily USPS mail throughout the site
• Process and deliver all incoming packages throughout the site
• Process all outgoing packages
• Track all packages outgoing
• Full understanding of all shipping types and ability to offer alternatives
• Maintain adequate supply of all mail center related material.
• Scanning documents as requested by departments and to their specifications
• Documentation storage management
• Coordinate all documentation storage requests
• Manage offsite storage
• Manage inventory levels
• processing quarter destroy orders
• Coordinate and execute all retrieval requests
Office Supply Management
• Review and release all orders
• Review internal orders to budget
• Manage online configuration, user accounts, workflows, and approvals
• Process all orders for business cards
• Process all orders for Name Plate
General office management
• Provide backup assistance to the team as needed including event coordination, escorting vendors, guard lunch coverage, and other duties as needed.
• Operate office equipment including postage meter, photocopier, scanner
• Monitoring and distributing work for requests submitted via ticketing system
• Responsible for reporting risks that are identified to the appropriate team and/or management. Additionally, responsible for managing, monitoring and reporting risks within the scope of your work area, to include, but not limited to Information Security risks.
• Perform all other duties as assigned.

Required Skills

• Required - HS Diploma, 1+ years of experience
• Preferred - AA Diploma – 2 years of experience in any work experience plus 1 year administrative experience
• Good Organizational skills
• Ability to handle multiple tasks of varying priority
• Ability to work with different software packages
• Proficient with Microsoft office
• Strong organizational skills
• Proficient with Excel, outlook and teams
• Able to lift 50 pounds
• Knowledge of equipment (laptops, cords, docking stations, etc.)
• Knowledge of shipping processes (labels, securely packing and taping)
• Navigate websites and know how to research
• Customer Service experience
Benefits/Other Compensation
This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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