The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking an Associate Manager - Medical Affairs* in San Francisco, CA.

Role Description

Specific Job Responsibilities:

Management of Virology & Inflammation IEP Execution Teams
• Manage ET meetings and workshop logistics: schedule in Outlook, confirm attendance of key participants, prepare and distribute meeting agendas, slides and other materials
• Capture and distribute meeting outcomes, action items, and timelines, following up with ET members to ensure timely execution of ET deliverables
• Manage ET rosters and distribution lists
• Maintain Study Trackers and Data Generation Summaries by collecting updates from ET members on a quarterly basis
• Support the creation of quarterly and ad hoc executive update reports
• Assist with refinement and standardization of IEP processes and tools across therapeutic areas to ensure that the best practices from one therapeutic area are incorporated into other areas

Management of Oncology Medical Affairs Review Committee Meetings
• Provide logistical and project management support for the Review Committee meetings by scheduling meetings, drafting and finalizing agendas, managing deadlines, confirming attendance of key participants, preparing and distributing meeting materials, and ensuring meeting participants document their reviews.
• Assist team members in using appropriate templates and standardized documentation practices, managing the review process according to agreed-upon timelines
• Facilitate routing of materials to the appropriate group or location
• Answer or triage inquiries about MA Research processes and troubleshooting as they arise
• Act as subject matter expert in systems used for proposal and protocol reviews
• Contribute to improvements in systems and processes related research proposal and study management systems
• Manage budget approvals monthly

Skills & Requirements

Knowledge & Skills:

• Established project management, process improvement, and organizational skills, including management of multiple priorities and resources while maintaining attention to detail
• Excellent verbal, written, and interpersonal skills are required
• Proven track record of executing clearly defined goals and objectives in a fast-paced environment
• Self-motivated to work independently and have a positive attitude while working as part of various teams
• Ability to apply logic and problem-solving skills under pressure and adapt to change
• Strong business skills/acumen and documentation practices
• Knowledge and skill with Smartsheet, Microsoft Excel, Word, PowerPoint, Outlook, and other reporting and tracking tools

Education & Experience:

Professional degree (eg, PhD, PharmD) with 1-2 years’ experience in Clinical Development, Clinical Operations or Medical Affairs, OR master’s degree (eg, MS, MPH) with 4 Years’ experience; OR Bachelor of Science degree with 6 years of experience in the pharmaceutical industry
Must be fully cognizant of and adhere to regulatory and legal (Business Conduct) requirements for clinical trials and other Medical Affairs activities; knowledge of FDA regulations, ICH guidelines and GCPs governing the conduct of clinical trials
Comprehensive understanding/experience in clinical and observational research, or experience in MA/pharmaceutical industry 3-5 years in phase4/ISR-related programs or Clinical Development

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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