Ufi and learndirect Ufi and learndirect
Opportunities


PAYROLL AND ACCOUNTS - ADMINISTRATOR

Background

The Finance Team within the Corporate Development Team of Ufi is responsible for financial control, the production of Statutory and Management information, the day to day processing of all expenditure and receipts, and guidance and assistance to managers throughout the company.

The Finance Team functions include:
Procurement

  • Management (Information) Reporting
  • Production of Financial and Management Accounts
  • Production of Budgets and Forecasts
  • Purchase Ledger processing
  • Payroll processing
  • Sales Ledger processing and credit control
  • Provision of general financial advice
  • Cash management
  • Insurance
  • Investment Appraisal

Job Purpose

The purpose of the Payroll and Accounts Administrator is to processing, i.e. Payroll and Related Costs, CashBook Payments, Purchase Ledger and Sales Ledger.
The Payroll and Accounts Administrator is responsible for day to day processing in the following areas: -

  • Process the payroll accurately and to agreed time scales
  • Maintain Confidentiality
  • Process expense claims to agreed time scales. Ensure claims are in accordance with company policy
  • Process purchase ledger payments and receipts (BACS and cheque)
  • Maintain accurate cash book and petty cash records
  • Prepare cash and other reports to agreed time scales
  • Maintain and enforce high professional standards across all work
  • Contribute to the development of financial systems and controls
  • Become involved in ad hoc projects as necessary
  • Assist and support the Receipts & Payments Manager and Finance Manager (Processing)

Job Relationships

The Payroll and Accounts Administrator reports, to the Receipts and Payments Manager.
Relationships include day to day interaction with various employees of the company in particular other members of the Finance Team.

Responsibilities

  • Maintain and process the payroll accurately and to the agreed time scales, including transmission of data to the payroll bureau
  • Check all reports on return from the bureau
  • Ensure compliance with Inland Revenue requirements including year end P35, P60, P45, P11D and PAYE settlement agreement returns
  • Document the systems, controls and timetable for payroll processing
  • Maintain confidentiality and discretion over the content of the payroll at all times
  • Deal with all employee payroll queries
  • Maintain the spreadsheet that compares actual salaries to budgeted salaries
  • Liase with HR team to ensure that the records are correct
  • Allocate budget numbers for new employees
  • Prepare and post payroll journal
  • Prepare PAYE , Permanent Health Insurance (PHI), Life Assurance and Pension payments supported by appropriate documentation
  • Review & code expense claims accurately and to agreed time scales
  • Report any anomalies to Receipts & Payments Manager
  • Monitor compliance with the company’s expense policies, and offer training and assistance to staff where necessary
  • Summarise all expense claims on a spreadsheet for entry to the payroll system
  • Ensure all expense forms are re-paid within agreed time scale
  • Review the company mileage log for each employee
  • Obtain daily bank statements from Barclays Business master
  • Prepare daily bank reconciliation
  • Prepare petty cash reconciliation for Head Office and regional offices to agreed time scales
  • Present for review and Authorisation
  • Ensure all nominal payments and receipts are correctly documented and receipts banked immediately
  • Maintain bank statement files
  • Prepare purchase ledger BACS and cheque runs
  • Ensure all payments are correctly documented
  • Administer foreign currency payments
  • Prepare cash position by funding type spreadsheet daily
  • Monitor cash payments and receipts to forecast and report variances to Receipts and Payments Manager
  • Summarise performance against Key Performance Indicators
  • Assist the Receipts and Payments Manager to maintain accounting records to meet legal and company requirements
  • Liaison with auditors (internal and external) to ensure timely completion of audits
  • Assist in the developments , enhancement and documentation of financial systems procedures and controls
  • Perform any other duties necessary of contribute to the smooth running of the accounts function, specifically and Ufi in general

Qualifications, Skills and Experience

Must be both literate and numerate, good administrative skills, capable of dealing with people from various backgrounds, capable of working harmoniously with colleagues.

The person will be a self-starter, hands on and have the ability to consider the options and solve problems.

A good working knowledge of

  • Payroll and associated payroll legislation and procedures
  • Cash Book
  • ICT skills i.e. word processing & spreadsheet (MS Office)

Be able to demonstrate excellent numerate skills

  • Accurate skills
  • Problem solving skills
  • Confidentiality
  • Communication skills
  • Organisational skills

Salary

c£16k


APPLY NOW (closing date: 31/02/03)
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